Privacy Policy

Effective Date: 7/23/25

Welcome to College Club Swimming (“CCS,” “we,” “us,” or “our”). We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website collegeclubswimming.com (the “Site”), use our services, or interact with us.

By using the Site, you consent to the practices described in this policy.

1. Information We Collect

A. Personal Information You Provide

  • Name
  • Email address
  • School/Club affiliation
  • Birthdate
  • Sex (for competition categories)
  • Phone number (optional)
  • User-generated content (meet results)

B. Information Collected Automatically

  • IP address
  • Browser type and version
  • Device type
  • Pages visited and time spent
  • Cookies and similar tracking technologies, including those used for advertising and retargeting (see Section 4)

2. How We Use Your Information

We use your personal information to:

  • Create and manage accounts and club profiles
  • Facilitate meet entries, results, and rankings
  • Communicate updates, confirmations, and newsletters
  • Respond to support requests
  • Analyze and improve the Site’s functionality and experience
  • Enforce terms and comply with legal obligations

3. Sharing Your Information

We do not sell your personal data. We may share it with:

  • Affiliated organizations (e.g., U.S. Masters Swimming or meet hosts)
  • Service providers (e.g., hosting, analytics, email delivery)
  • Legal authorities when required

4. Cookies and Tracking Technologies

A. What Are Cookies?

Cookies are small data files stored on your device that help us improve your experience by remembering preferences and tracking usage.

B. Types of Cookies We Use

  • Essential Cookies: Required for core site functions such as login and session security.
  • Performance & Analytics Cookies: Help us measure and understand user behavior using tools like Google Analytics.
  • Functionality Cookies: Remember your site preferences (e.g., filters, themes).
  • Third-Party Cookies: May be set by embedded videos or social features (e.g., YouTube, social media tools).
  • Advertising & Retargeting Cookies: Track your browsing behavior to deliver relevant ads on third-party platforms (e.g., Facebook, Instagram, Google). These cookies may also limit how often you see an ad and help measure campaign performance.

We use advertising and retargeting cookies to support marketing campaigns. These may include platforms like Meta (Facebook/Instagram), Google Ads, and other services. You can manage or disable these coolies through your browser.

C. Managing Cookies

You can manage or disable cookies in your browser settings. For help, see:

5. Data Retention

We retain data as long as your account is active or as required for legal or operational purposes. You may request deletion at any time.

6. Children’s Privacy

This Site is not directed to children under 13. If we learn we’ve collected data from a child, we will delete it promptly.

7. Data Security

We use technical and organizational safeguards to protect your data. However, no method is completely secure. Protect your login information.

8. Your Privacy Rights

A. All Users

  • Access, update, or delete your data
  • Opt out of non-essential emails
  • You may opt out of targeted advertising cookies using your browser settings or ad platform settings

B. California Residents (CCPA)

  • Request disclosure of data collected
  • Request data deletion
  • Opt out of the sale of personal data (we do not sell)
  • You may opt out of targeted advertising cookies using your browser settings or ad platform settings

C. EU Residents (GDPR)

  • Object to or restrict processing
  • Withdraw consent
  • Request data portability
  • Complain to a supervisory authority

To make a request, contact us at support@collegeclubswimming.com.

9. Third-Party Links

We are not responsible for the privacy practices of third-party sites linked from our Site. Please review their policies separately.

10. Updates to This Policy

We may revise this Privacy Policy at any time. The updated version will be posted here with a new effective date.

11. Contact Us

If you have any questions about this policy or your data, please contact us:

College Club Swimming
Email: support@collegeclubswimming.com
Website: www.collegeclubswimming.com